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FAQ - Practical guide to Assemblies

How do I register to attend an IPU Assembly?

Click on the Register button found on the Assembly webpage.

Where do I go to receive my credentials?        

At the Assembly venue, the IPU’s registration and information desk will handle all accreditation matters, including information to be included in the final list of participants.
ID badges should be worn at all times for security reasons.

How do I access Assembly documents?

All the main Assembly documents (convocation, programme and agenda, concept notes, reports and draft resolutions, list of vacancies, etc.) will be posted on the Assembly webpage well in advance of the event.

The Assembly Guidebook is available on the Assembly App. It provides full details of the programme, as well as logistical and practical information.

The Daily Journal, containing detailed information on that day’s meetings, is posted every evening on the Assembly webpage and is also on the App.

A very limited number of session documents will be available in the meeting rooms. Additional copies may be ordered from the “print on demand” service for delegates or from the documents distribution service.

How do I register to speak in the general debate and Standing Committees?

For the general debate, it is possible either to register prior to arrival through the online speakers’ registration webpage or on-the-spot at the speakers’ registration desk, located outside the plenary hall. The registration desk opens 24 hours before the general debate commences.

The list of speakers is determined at 17:00 on the eve of the first Assembly sitting by a public drawing of lots, at the speakers’ registration desk. The list is then posted on the Assembly webpage and App. Delegates may exchange their place on the list with other speakers. In the event of such changes, please inform the Secretary or Assistant Secretary of the Assembly. Any bilateral arrangements made by delegations to exchange places in the list of speakers will not lead to a renumbering of the position held by speakers in the list. 

Debates in the Standing Committees are more interactive and prepared speeches are not recommended. It is possible to register to take the floor 30 minutes before the opening of the session by filling in a form available on each desk and returning it directly to a member of the IPU Secretariat in the room.

Who do I contact on procedural matters or to change my slot in the general debate?

 Please contact the Secretary or Assistant Secretary of the Assembly in the plenary hall during general debate sittings.

How do I meet the media?

The IPU’s Communications Division is available to assist delegations on all media-related issues and can be reached at press@ipu.org.

How do I contact the IPU President and Secretary General?

You can contact our President and Secretary General through their Secretariats, using the contact information included in the Assembly Guidebook.

How do I submit my candidature for a vacancy in IPU groups and committees?

The list of vacancies is posted on the Assembly webpage well in advance of the opening of the Assembly.

Candidatures can be submitted either through the national parliament or directly to the coordinator of the relevant geopolitical group.

Where do I submit official communications?

Any official documents or correspondence may be submitted to the Documents service – see the Assembly App for more details

How do I reserve a meeting room?

Bookings for meeting rooms should be made through the IPU’s Conference Services (conf-services@ipu.org). Bilateral meeting rooms can be reserved through the same email address, or at the dedicated counter at the Assembly venue.

Where do I leave non-official documentation for other delegations’ information?

All delegations are entitled to leave non-official material on the tables reserved for this purpose at the Assembly venue. See the App for more information.