FAQ - Practical guide to Assemblies

FAQ - Practical guide to Assemblies

image

©IPU

How do I register to attend an IPU Assembly?

Go to the IPU online registration system, or visit our guide on how to use the system.  A confirmation email will be sent to the delegation coordinator.

Where do I go to receive my credentials?        

At the Assembly venue, IPU’s registration and information desk will handle all accreditation matters, including information to be included in the final list of participants.
ID badges should be worn at all times for security reasons.

How do I access Assembly documents?

All the main Assembly documents (convocation, programme and agenda, concept notes, reports and draft resolutions, list of vacancies, etc) will be posted on the Assembly webpage well in advance of the event.

On arrival at the venue, you will be given an Assembly Guidebook which provides full details of the programme, as well as logistical and practical information.

The Daily Journal, containing detailed information on that day’s meetings, is distributed every morning at the registration desk.

A limited number of session documents will be available in the meeting rooms.  Additional copies may be ordered from the “print on demand” service available in the typing pool for delegates or from the documents distribution service.

How do I register to speak in the general debate and Permanent Committees?

For the general debate, it is possible either to register prior to arrival by returning the pre-registration form available on the Assembly webpage or on-the-spot at the speakers’ registration desk, located outside the plenary hall. The registration desk opens 24 hours before the general debate commences.

Debates in the Permanent Committees are more interactive and prepared speeches are not recommended.  It is possible to register to take the floor 30 minutes before the opening of the session by filling in a form available on each desk and returning it directly to the IPU Secretariat in the room.

Who do I contact on procedural matters or to change my slot in the general debate?

 Please contact the Secretary or Assistant Secretary of the Assembly either in the plenary hall during general debate sittings, or through the Submission and Control of documents office, using the information found in the Assembly Guidebook.

The order of the list of speakers in the general debate is established by a public drawing of lots on the eve of the Assembly.  The list will then be available on the official documents’ table located in the plenary hall, as well as at the documents distribution service.

Delegates may exchange their place on the list with other speakers. In case of changes, please inform the Secretary or Assistant Secretary of the Assembly. Any bilateral arrangements made by delegations to exchange places in the list of speakers will not lead to a renumbering of the position held by speakers in the list. 

How do I meet the media?

IPU’s Communications Division is available to assist delegations on all media-related issues and can be reached at press@ipu.org.

How do I contact the IPU President and Secretary General?

You can contact our President and Secretary General through their Secretariats, using the contact information included in the Assembly Guidebook.

How do I submit my candidature for a vacancy on IPU groups and committees?

The list of vacancies is posted on the Assembly webpage well in advance of the opening of the Assembly.

Candidatures can be submitted either through the national parliament or directly to the coordinator of the relevant geopolitical group.

Where do I submit official communications?

Any official documents or correspondence may be submitted to the documents service – you will find their contact information in the Assembly Guidebook.

How do I reserve a meeting room?

Bookings for meeting rooms should be made through the Conference Services Officer using the contact details in the Assembly Guidebook, or through the registration desk.

Where do I leave non-official documentation for other delegations’ information?

All delegations are entitled to leave non-official material on the tables reserved for this purpose, at the Assembly venue.

image

©IPU