The Hub is working on establishing a dissemination and motivation strategy for the participation of Spanish-speaking Latin American parliaments, which is to result in the realization of a regional meeting (to be announced) to share experiences, in addition to analyzing and evaluating the Hispanophone Hub among regional peers.

The main functionalities of the Hub's online web portal have been defined. This will enable the publication of applications/software and good IT practices. User subscriptions have been added to distribute filtered information according to user profiles; and the beta version has been published on cip.camara.cl. Next steps include the finalization of the platform development and testing; collection of applications and information systems provided by the Chamber of Deputies of Chile to incorporate them into the new site - as part of the Hub’s vision to share information on ICT projects and solutions.

A regional seminar, jointly organized by the Parliament of Trinidad and Tobago and the IPU, on achieving the sustainable development goals for the parliaments in the Caribbean region was held on 5 and 6 December 2019. The seminar saw the participation of members of the parliaments of Barbados, Cuba, Grenada, Guyana, Haiti, Saint Lucia, Suriname, and Trinidad and Tobago. Innovation in parliament was discussed as one of the key enablers for the implementation of the Sustainable Development Goals (SDGs).

The seminar participants expressed commitment to continually strive to make parliaments more effective, accountable and transparent institutions, through the development of innovative approaches, including through digital technologies. They recognized the need to make creative use of the limited resources available, including by enhancing cooperation between Caribbean parliaments, and welcomed the initiative of the Parliament of Trinidad and Tobago to establish a Caribbean regional hub within the IPU’s Centre for Innovation in Parliament to further these aims.

The Parliament of Kenya established a regional office to coordinate the East African Hub activities. As part of the activities, it is also trialing a voice and video IP connection solution, to allow cost effective communication between Hub members.

The Hub convened the secretaries general of parliaments at the 141^st IPU Assembly in Belgrade to discuss, among others, the first East African Hub regional meeting on promoting innovations within regional parliaments and beyond. During the meeting, the Parliament of Kenya shared information and material about its eParlKenya app as a paperless solution. At the East Africa secretaries general meeting, held from 5 to 10 December 2019 in Uganda, a resolution was adopted endorsing further inter-parliamentary cooperation in the context of the Hub.

The Hub’s Steering Committee, composed of secretaries general and clerks, met at the 141^st IPU Assembly in Belgrade. It decided to meet twice a year during the IPU Assemblies. The next meeting will be held in the first quarter of 2020 to approve the work plan. A second meeting will be convened in the fourth quarter to discuss the Hub’s progress and make decisions or approvals as might be required. An ICT strategic planning mission to the National Assembly of Botswana (27-31 January 2020) was supported by the National Assembly of Mauritius, National Assembly of Zambia, and the United Nations Economic Commission for Africa (UNECA). Preparations for the mission included establishing a methodology for ICT strategic planning which could serve as a blueprint for similar future activity. The Secretariat of the Southern Africa Development Community – Parliamentary Forum (SADC-PF) also requested the Hub to assist with the development of an ICT strategy and (re)design of its website.

Image: The mission team of the Southern Africa Regional Hub represented by the National Assembly of Zambia, and Parliament of Mauritius, visits the Parliament of Botswana to assist the latter in the preparation of its ICT strategic plan. © Michael Mukuka

The New Zealand Parliament regional hub team initiated the Pacific Yammer space and recruitment of members (the Pacific region IPU Members include: Australia, Federated States of Micronesia, Fiji, Marshall Islands, New Zealand, Palau, Papua New Guinea, Samoa, Timor-Leste, Tonga, Tuvalu, and Vanuatu). Through the Yammer space it published resources and started discussion threads (for example, business continuity, social media benchmarks, and an outline of an ICT assessment report).

In October 2019, a parliamentary outreach and citizen engagement workshop was held in Samoa organized by the United Nations Development Programme (UNDP). Representatives from 11 Pacific Island parliaments attended the workshop: Cook Islands, Federated States of Micronesia, Fiji, Kiribati, Nauru, Niue, Papua New Guinea, Samoa, Solomon Islands, Tonga and Vanuatu, with resource people from Australia and New Zealand. Participants were mainly staff responsible for community engagement in their parliaments. The use of digital technology was discussed widely throughout the training. It was recognized that social media had become an important community engagement tool for Pacific Island parliaments, as it had for parliaments around the world. Some Pacific Island parliaments have actively embraced social media, others are cautiously adopting it, and some have yet to take it up. The workshop participants agreed that it would be useful to establish a Pacific benchmark or standard for social media use by Pacific Island parliaments. Such a benchmark would enable parliaments already using social media to measure their performance against an agreed benchmark. As for other events, Hub co-convenor Hans Landon-Lane (New Zealand) presented at the regional Australasian Study of Parliament Group and the Pacific Parliamentary Forum in 2019 on social media disruption.

The online learning platform for parliaments to support a wide development of maturity in IT governance, continues to grow with 96 individual accesses that have been granted for staff belonging to 52 parliaments and other organizations. Among these, 11 have recorded information related to their IT maturity status.

In the fourth quarter of 2019, the Hub made a presentation together with the Centre for Innovation in Parliament (CIP) at the ICT2019 Seminar (3-4 October) of the European Centre for Parliamentary Research and Documentation (ECPRD) at the Estonian Parliament. It engaged in peer-to-peer support activity with the National Assembly and National Council of Bhutan (25 September), and the Chamber of Deputies of Brazil (18 September) in Brasilia. The Hub will also meet as part of the Thematic Hubs event in Ottawa (18-19 March 2020) which will be the Hub’s first face-to-face meeting since its establishment. The intention is to assess opportunities for further inter-parliamentary collaboration, to promote IT governance concepts and practices, including by sharing digital strategies and potentially taking part in regional training events. Representatives from the Central Service attached to the Cabinet of the Secretary-General and the Directorate-General for Innovation and Technological Support (DG ITEC) of the European Parliament, who host the hub, will facilitate a dedicated meeting in Ottawa concerning a potential new hub on digital archiving that could help parliaments share archiving innovations and practices, as well as guide them at the various stages of their digital archiving services.